Efficiency and compliance improved

Since unifying its maintenance processes in 2021 with the support of Ultimo, Stolthaven Terminals has significantly reduced unplanned maintenance and downtime. Preventive maintenance now accounts for the majority of work, leading to improved planning, reduced contractor costs, and higher operational reliability.

Facing the challenge of unifying safety, maintenance, and compliance processes across the ten global terminals, Stolthaven Terminals has expanded its use of the Ultimo EAM platform to include the Health, Safety, and Environment (HSE) Suite. These sites of Stolthaven Terminals span multiple continents, from Europe and the Americas to Asia and Oceania, creating a standardised yet flexible platform for asset management that integrates maintenance, safety, and compliance. Plans are underway to extend Ultimo’s use to additional joint venture terminals in the future.

The rollout of the HSE Suite, starting with Work Permits and Task Risk Assessment (TRA), further strengthens Stolthaven’s proactive approach. These modules ensure that high-risk activities, like confined space entries and hot work, are managed safely, transparently, and in full compliance with safety regulations. The big advantage is that all relevant information is now stored digitally and can be easily accessed when needed. Stolthaven continues with the project with an aim to enhance its control over hazardous energy sources and mitigate safety risks by implementing the Lockout Tagout module.

These investments in HSE support reflect the company’s commitment to embedding a strong safety culture in daily operations. Rather than focusing solely on efficiency, the organisation emphasises integrating safety awareness and safe working practices into everyday routines.

Stolthaven has also embraced Ultimo’s AI-powered functionality. The AI support has already had a noticeable impact by helping teams describe issues more accurately and reducing the time needed for handovers between operations and maintenance. This AI-driven assistance has strengthened communication between departments and is paving the way for more advanced predictive and data-driven maintenance capabilities.

Initiatives such as warehouse management optimisation, improvements to the spare parts strategy, and wider use of digital tools like Ultimo Go are also planned. The organisation views these developments as part of an ongoing journey in which each advancement contributes to becoming a safer, smarter, and more connected operation.

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